Emergency Management Specialist (Full Time - Hybrid)

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The Conference of Boston Teaching Hospitals (COBTH), a coalition of twelve Boston- area teaching hospitals, is seeking an Emergency Management Specialist to assist in coordinating area-wide hospital preparedness, specifically assisting with design, planning, facilitation, and evaluation of exercises. This position reports to the Director of Emergency Management.

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Primary Responsibilities:

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1. Project Coordination:

   • Develop materials for meetings, including surveys, PowerPoint presentations, meeting agendas, and notes.

   • Oversee multiple projects simultaneously, ensuring they are completed on time and within budget.

   • Lead working groups and committees to address specific emergency preparedness issues.

2. Emergency Response Duties:

   • Respond to emergencies, drills, or exercises by reporting to an identified Emergency Operations Center (EOC) or the Medical Intelligence Center (MIC).

   • Assist the COBTH Director of Emergency Management with all aspects of response coordination.

   • Participate in a 24/7/365 duty officer rotation to ensure continuous emergency response coverage.

   • Compile information, draft, and disseminate situational awareness statements to COBTH member hospitals and assisting external partners for all incidents as warranted

3. External Organization Meetings:

   • Attend local, state, and federal committees and task forces focused on hospital and emergency preparedness.

   • Participate in external meetings with partner organizations such as the Longwood Collective and Massachusetts Hospital Association.

4. Emergency Preparedness Planning, Drills, Training, and Readiness:

   • Lead the process to design, plan, facilitate, and develop after-action reports for exercises aimed at enhancing collaboration and preparedness among the member hospitals of the Conference of Boston Teaching Hospitals and all relevant external partners.

   • Lead and facilitate training sessions, workshops, and seminars on emergency preparedness.

   • Participate in, observe, or help evaluate individual hospital drills or exercises.

   • Attend a variety of classes and trainings to maintain content knowledge.

   • Investigate and research best practices with respect to emergency preparedness and provide recommendations to the Director of Emergency Management and to appropriate COBTH committees.

5. Other duties as assigned.

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Requirements:

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• Bachelor’s degree from an accredited college or university in a related field such as emergency management, public health, or public policy.

• Minimum of 1 year of experience in emergency management, healthcare, public health, or a related field.

• Strong communication skills, both oral and written.

• Excellent organizational and problem-solving skills.

• Strong interpersonal skills and the ability to work well both independently and in team environments.

• Experience with Microsoft Office suite products, including Word, Excel and PowerPoint. Proficiency and past experience with basic web design and HTML programming considered a plus.

• Strong interest in emergency preparedness and healthcare.

• Familiarity with the operations and administration of a hospital, especially with an Emergency Department, is considered a strong plus

• FEMA ICS 100, 200, 700, 800 certificates (or obtain within 1 month of hire).

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Preferred Skills and Experience:

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• Previous experience in emergency management or a government setting.

• Familiarity with hospital operations, especially emergency departments.

• Experience leading projects or teams in an emergency management context.

• Advanced training or certification in emergency management (e.g., Certified Emergency Manager (CEM)).

 

Salary Range: $65,000 - $67,500

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This position will require occasional work on nights or weekends and will participate in the On-Call Duty Officer rotation. The work location for this position is hybrid and applicants are expected to be in Boston on an ongoing basis for in-person

meetings.

 

When hiring, we look for candidates who possess not only the relevant experience, skills, and

competencies, but also positive attitudes, innovative spirits, and genuine passion for the work. Don’t check off every box in the requirements listed above? Please apply anyway!

 

QUALIFIED CANDIDATES SHOULD SEND RESUME AND COVER LETTER TO:

Patrick Kiley, Director of Emergency Management

pkiley@cobth.org