Job Description - Emergency Management Specialist
We are currently accepting applications for this job posting.
The Conference of Boston Teaching Hospitals (COBTH), a coalition of twelve Boston- area teaching hospitals, is seeking an Emergency Management Specialist to assist in coordinating area-wide hospital preparedness, specifically assisting with design, planning, facilitation, and evaluation of exercises. This position reports to the Director of Emergency Management.
Position Summary
The Emergency Management Specialist is responsible for leading and supporting regional emergency preparedness efforts across COBTH’s member hospitals. This includes the development and execution of preparedness exercises, emergency response coordination, and partnership engagement with local, state, and federal agencies. The position involves both planning and hands-on operational support.
Primary Responsibilities:
Project Coordination:
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Develop materials for meetings (e.g. surveys, PowerPoint presentations, meeting agendas, and notes.
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Manage multiple projects simultaneously, ensuring they are completed on time and within budget.
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Lead working groups and committees to address specific emergency preparedness issues.
Emergency Response Duties:
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Respond to emergencies, drills, or exercises by reporting to an identified Emergency Operations Center (EOC) or the Medical Intelligence Center (MIC).
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Support the COBTH Director of Emergency Management in coordinating all response activities.
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Participate in a 24/7/365 duty officer rotation to ensure continuous emergency response coverage.
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Compile information, draft, and disseminate situational awareness statements to COBTH member hospitals and assisting external partners for all incidents as warranted
External Organization Meetings:
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Represent COBTH at local, state, and federal committees and task forces focused on hospital and emergency preparedness.
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Participate in external meetings with partner organizations such as the Longwood Collective and Massachusetts Hospital Association.
Emergency Preparedness Planning, Drills, Training, and Readiness:
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Design, plan, facilitate, and develop after-action reports for exercises aimed at enhancing collaboration and preparedness among the member hospitals of the Conference of Boston Teaching Hospitals and all relevant external partners.
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Lead and facilitate training sessions, workshops, and seminars on emergency preparedness.
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Observe and support individual hospital drills or exercises.
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Attend a variety of classes and trainings to maintain content knowledge.
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Research and recommend best practices in emergency preparedness to the Director of Emergency Management and appropriate COBTH committees.
Other duties as assigned.
Requirements:
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Bachelor’s degree from an accredited college or university in emergency management, public administration, public health, or related field.
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Minimum of 1 year of experience in emergency management, healthcare, public health, or a related field.
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Strong written and verbal communication skills.
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Excellent organizational and problem-solving skills.
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Strong interpersonal skills and the ability to work independently and collaboratively.
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Proficiency in Microsoft Office suite products, including Word, Excel and PowerPoint.
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Strong interest in emergency preparedness and healthcare.
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Familiarity with the operations and administration of a hospital, especially with an Emergency Department, is considered a strong plus
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FEMA ICS 100, 200, 700, 800 certificates (or obtain within 1 month of hire).
Preferred Skills and Experience:
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Previous experience in emergency management or a government setting.
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Familiarity with hospital operations, especially emergency departments.
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Basic web design and HTML programming
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Experience leading projects or teams in an emergency management context.
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Advanced training or certification in emergency management (e.g., Certified Emergency Manager (CEM)).
This position will require occasional work on nights or weekends and will participate in the On-Call Duty Officer rotation. The work location for this position is hybrid and applicants are expected to be in Boston on an ongoing basis for in-person meetings. Salary Range $68,000 - $72,000 annually.
When hiring, we look for candidates who possess not only the relevant experience, skills, and
competencies, but also positive attitudes, innovative spirits, and genuine passion for the work. Don’t check off every box in the requirements listed above? Please apply anyway!
QUALIFIED CANDIDATES SHOULD SEND RESUME AND COVER LETTER TO:
Patrick Kiley, Director of Emergency Management